Permit System Modernization
1. What is a “Modern Permit System”?
A Modern Permit System is a comprehensive digital platform that manages the entire lifecycle of permits, from application submission to approval, compliance monitoring, and enforcement.
It facilitates key functions such as validation, assessment, modifications, approvals or rejections, inspections, and reporting, thus ensuring regulatory compliance and operational efficiency.
Modern permitting systems integrate financial operations, including payment processing, billing, and revenue tracking, while also providing administrators with configurable tools to modify workflows without requiring technical intervention. By leveraging automation, secure access controls, and seamless integration with internal and external systems, a permitting system enhances transparency, streamlines processes, and improves user experience for both applicants and regulatory agencies.
2. CODICE’s Modernization Approach
Planning
CODICE’s Digital Permit System Modernization is a comprehensive service designed to replace outdated legacy permitting systems with a modern, cloud-native solution. This service leverages the latest Infrastructure as a Service (IaaS) and Platform as a Service (PaaS) technologies to improve permitting processes, enhance user experience, and ensure operational efficiency.
System Analysis
CODICE conducts a thorough analysis of the existing permitting system to identify inefficiencies and areas for improvement. The modernized system is designed to support:
- End-to-end permit lifecycle management, including submission, validation, assessment, modifications, approvals, rejections, compliance checks, inspections, and enforcement.
- Integrated financial operations, covering payment processing, financial record management, billing, and revenue tracking.
- Configurable administrative controls, allowing authorized personnel to create or modify permitting processes independently while ensuring compliance.
- Comprehensive reporting and analytics, supporting both internal and external performance tracking.
- Seamless integration with internal and external systems to ensure smooth data exchange and process automation.
System Design
CODICE’s Permit System Modernization service delivers a scalable, cloud-native platform that:
- Supports automated workflows, modules, and permit applications based on a 3-phase discovery process.
- Incorporate public sector permitting regulations and laws into the modern digital permitting platform..
- Provides intuitive, user-friendly interfaces for both applicants and administrators.
- Includes secure role-based access control (RBAC) to protect sensitive data.
- Employs a modular architecture and microservices to enable flexibility for future enhancements..
- Optimizes data integration, ensuring seamless connections with other essential systems.
Development
CODICE builds each modernized permitting system using best practices in cloud-based application development, focusing on:
- Custom-tailored workflows that align with permitting requirements.
- Automation of key processes, including compliance verification and reporting.
- Self-service capabilities, enabling system administrators to make changes without requiring developer support.
Testing
Rigorous testing ensures that the new system meets performance and reliability standards, including:
- Functional Testing to validate all features.
- Integration Testing to confirm seamless connectivity with external and internal systems.
- User Acceptance Testing (UAT) to ensure ease of use and effectiveness.
- Security and Compliance Testing to protect data integrity and ensure regulatory adherence.
Implementation (Deployment & Migration)
CODICE ensures a structured migration process to transition from the legacy system to the new platform, including:
- Comprehensive data migration to retain all relevant historical and active records.
- Targeted user training to facilitate adoption.
- Pilot testing and phased deployment to minimize operational disruptions.
Maintenance & Support
- Help desk and technical support to assist users.
- Continuous performance monitoring to proactively identify and address potential issues.
- Regular updates and enhancements to keep the system secure and optimized.
Change Management & Stakeholder Engagement
- Clear communication strategies to keep all stakeholders informed.
- Comprehensive training and onboarding programs to maximize user adoption.
- Feedback loops and iterative improvements to enhance system functionality based on user input.
Let’s Talk!
Contact: | Dash T. Kiridena, CEO, (202) 779-5400, [email protected] |
Company Name: | Health IT 2 Business Solutions, LLC, dba CODICE |
Website: | |
Location: | 1101 Vermont Avenue, NW, Suite 400, Washington, DC 20005 |
Categories: | Certified Small and Minority Business Enterprise; DOT Certified DBE; Subcontinent Asian (Asian Indian) American Owned. |
GSA Multiple Award Schedule (MAS): | Contract Number GS-35F-157GA (special item number 54151S) |
Unique Entity ID: | GTX2JFCTPNW5 |
CAGE Code: | 5SY61 |
NAICS Codes: | 541511, 541512, 541513, 541519, 541611, 541690, 541720, 541990 |